Consolidated and Automated Treasury and Banking

How Vanderlande achieved success with an integrated, all-in-one treasury and banking platform
Vanderlande_Header

Introduction

Vanderlande is the global market leader for value-added logistics process automation at airports, and in the parcel market. The company is also a leading supplier of process automation solutions for warehouses.
Vanderlande’s baggage handling systems move 4.2 billion pieces of luggage around the world per year, in other words 11.5 million per day. Its systems are active in 600 airports including 14 of the world’s top 20.  More than 45 million parcels are sorted by its systems every day, which have been installed for the world’s leading parcel companies. In addition, many of the largest global e-commerce players and distribution firms have confidence in Vanderlande’s efficient and reliable solutions.
The company focuses on the optimization of its customers’ business processes and competitive positions. Through close cooperation, it strives for the improvement of their operational activities and the expansion of their logistical achievements. Vanderlande’s extensive portfolio of integrated solutions – innovative systems, intelligent software and life-cycle services – results in the realization of fast, reliable and efficient automation technology.
Established in 1949, Vanderlande has more than 6,500 employees, all committed to moving its customers’ businesses forward at diverse locations on every continent. With a consistently increasing turnover of 1.5 billion euros, it has established a global reputation over the past seven decades as a highly reliable partner for value-added logistics process automation.
Vanderlande was acquired in 2017 by Toyota Industries Corporation, which will help it to continue its sustainable profitable growth. The two companies have a strong strategic match, and the synergies include cross-selling, product innovations, and research and development.
For more information about the company, its products and technology, as well as career opportunities, please visit www.vanderlande.com.

Phase 1: TMS

Challenge

Vanderlande started a treasury management system (TMS) RfP selection process in 2014. At the time, most of the daily treasury management computing was executed in Excel and other supplemental tools. Naturally, the number of bank accounts, foreign exchange (FX) trades and outstanding bank guarantees increased the need for a centralized treasury system. The treasury department was having difficulties meeting their responsibilities with the makeshift technological stack that Vanderlande was originally using. Daily liquidity status, bank balances and bank forecasting data all required manual input and effort. Consequently, Vanderlande wanted a new treasury system which they could make available to local subsidiaries to provide them with predefined treasury best practices and functions. The main treasury activities that were required by the TMS were cash management, risk management, funding and trade support.

Challenges summarized:

  • Large number of bank accounts, foreign exchange (FX) trades and outstanding bank guarantees meant more fees and administrative time wasted.
  • Multiple tools and systems to perform existing tasks with growing responsibilities on the horizon.
  • Daily liquidity status, bank balances and bank forecasting data all required manual input.
  • Lack of a centralized platform for all subsidiaries to connect and coordinate.

Solution

After contract signing in July 2014, Enigma and Vanderlande started the implementation of BELLIN tm5 with a focus on the implementation of the core TMS system to enable elevated transparency of liquidity status and deal administration. This included the set-up of the automatic MT940 bank statement reporting via SWIFT to Vanderlande’s own SWIFT BIC, market data import, FX trades import via FXall and EMIR reporting with a go-live in 2015. In 2018, a direct link between BELLIN tm5 and the ERP system (JD Edwards) was established to export all cash flows in MT940 format. This led to considerable time savings as it was no longer necessary to extract bank statements from the multiple different electronic banking platforms. Reporting was set up in tm5 to ensure the treasury department had access to daily cash balances. Overall, the most important benefits of Vanderlande’s BELLIN tm5 implementation were massive time savings, error reduction across multiple mediums, one standard process on performing treasury functions and both central and decentralized access to the system’s information for every tm5 user globally.

Benefits summarized:

  • Time savings from reducing the need for bank statement extraction, administrative tasks, and data entry.
  • Reduction in errors associated with data entry and other tasks.
  • Consistent and standardized workflows across the entire corporate.
  • Centralized and decentralized access to the treasury management system globally.

 

Phase 2: Payment connectivity

Challenge

After the successful implementation of BELLIN tm5 at Vanderlande, the treasury team expressed the desire to centralize payments and bank connectivity. The banking landscape of Vanderlande is a combination of different banks, some of which are used for local payments in multiple countries. The electronic banking system for each individual bank is typically used for both single and batch payments, including salary payments. With multiple banking systems and several banking relationships, Vanderlande spent much of their time consolidating and managing these different mediums, which made it difficult to allocate that time on more strategic avenues. Vanderlande also had a strong desire to improve process controls in order to increase security around the processing of payment files and to reduce the laborious processes around user and platform management.

Challenges summarized:

  • Multiple banking systems and relationships leading to inefficient time management.
  • Lack of time to focus on strategic responsibilities.
  • Poor process controls and security.
  • User management was tedious and required heavy resource allocation.

Solution

After a scoping session, it was decided that Vanderlande would first connect its main, Netherlands-based, cash management bank via SWIFT to BELLIN tm5. Enigma Consulting and BELLIN supported Vanderlande in preparing, testing and implementing the SWIFT connection to the bank. Both single and batch payments can now be processed directly in BELLIN tm5 with all the signing authorities stored centrally in the TMS. All people involved in the payment process have been properly trained. Currently, a second implementation round is in process, connecting various other cash management banks, now with a global footprint. System-based outgoing payments management is to be rolled out to the remaining entities worldwide as much as possible. For Vanderlande, the payments solutions holds the following main advantages: (1) time savings, (2) unified way of working, (3) increased security of both single and batch payments, (4) one central access point for all users and (5) simple and easy audit trail.

Solutions summarized:

  • Both single and batch payments can now be processed directly in BELLIN tm5.
  • Company-wide defined workflows.
  • Increased security of all payments.
  • Centralized access.
  • Payment transparency and reporting.
  • Time savings within payment process execution as well as on systems and user management.
Key Facts
Industry
Logistics automation
Founded, Headquarters
1949, Veghel (NL)
Employees
6500 (FTE)
Annual turnover
EUR 1.5 billion (FY2019)
Modules in use
LM, TT
With BELLIN since
July 2014
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